March 12, 2026
Upcoming Outage Affecting CJIS - OpenFox Messenger - Monday, March 30th at 0500 Hours
On Monday, March 30th,
at 0500 ET, the Information Technology Branch, along with its vendors and
partners, will be performing major maintenance on the NCIC/LINK Message
Switch (OpenFox).
The scheduled outage is
from 0500 to 1300. The system should be available again within a couple
of hours of the outage, but there may be periods of disconnection for
adjustments during the window.
This outage will impact
NCIC, NLETS, Criminal History, Hot Files, eWarrants, and eProtective orders.
The outage will also
affect the 10-8 CAD System's ability to run queries on OLs, registrations,
and other items.
The OpenFox Messenger
application will disconnect and should reconnect once the system is brought
back online. A network change may require relaunching the
application to pick up the change.
March 4, 2026
LINK Newsletter 2026 Winter Edition
The LINK Newsletter 2026 Winter Edition has been posted. Location CJIS Documents--Criminal Justice and Law Enforcement Agencies--LINK Newsletters
January 6, 2026
2025 NCIC Purged Files Now Available
The 2025 NCIC Purged Files inlcuding Articles, Boats, License Plates, and Vehicles are now available in the CJIS Manuals application. Terminal Agencies will need to search by each ORI they make entries for to ensure all files have been pulled from your active file cabinets. As a reminder, these entries should not be automatically re-entered in NCIC unless there is a reasonable expectation that the property may be located. Re-entry requires a supplemental report from the entering agency with justification for the re-entry request.
December 22, 2025
IdentoGO Fingerprint Submissions for Coroner's Office
Anyone associated with a KY Coroner's Office will need to submit their fingerprints through IdentoGO under the KYKSP4000 ORI using the Service Code 27GKF9. The Terminal Agency or Agency with CJIS Management Control will need to contact their Regional Auditor to verify the background check is "clear" prior to creating a Security and Privacy Training account.
This is due to the "K" type of ORI being restricted from criminal history/III access by FBI standards.
Any questions should be directed to your Regional Auditors.
December 09, 2025
CJIS Audit Region Map Update
The CJIS Audit Regional Coverage has some changes. The biggest change is that Krystal Floyd will now cover the Central Region and David Anders will cover the East Region. There are some county changes in the regional coverage as well. Please review the map located in CJIS Documents to be aware of who your correct Regional Auditor is. Please note, this does not change the IT Regions or coverage for IT Audits.
October 15, 2025
Change in Access to CourtNet "D" Cases - DV/IP Restrictions Involving Children
Effective 10/22/2025 Previously, a change in legislation had designated any cases in CourtNet that were Domestic Violence/Intimate Partner cases involving children had been listed as confidential and the identifiers had been restricted. As of 10/22, law enforcement personnel will regain access.
Access will require acknowledgement of a new Confidentiality Agreement and creation of a PIN, which must be entered each time these cases are viewed.
The PIN may be created and managed within the User Profile section of CourtNet.
For assistance with establishing your PIN, please contact eCourt Support Services at ecourtsupport@kycourts.net or by phone at (502) 573-2350, ext. 50109.
October 13, 2025
NCIC Validation Webinar - November 5
The FBI NCIC training team is offering a webinar on NCIC Validation. This training is for any level of agency with CJIS access. Space is limited to 275 participants. Registration link: https://www.surveymonkey.com/r/Validation_Nov2025
October 1, 2025
Accounts in nexTEST
Only the CJIS Staff/CSA can create valid accounts in nexTEST. Any new employee that requires a Full Access or Inquiry Only account requires the agency to submit the request through the OpenFox TRAINREQ form. Accounts created by Agency Admins in nexTEST are not valid and will be deactivated.
October 1, 2025
Updates to CJIS Launch Pad
Updates will be performed 10/01 between the hours of 0900-1300. This may affect access to all programs, including nexTEST, CJIS Audit, and CJIS Online.
September 23, 2025
LINK Newsletter - Summer 2025 Edition
The Summer 2025 edition of the LINK Newsletter is now available. It is under CJIS Documents - CJ/Law Enforcement folder - LINK Newsletters
September 22, 2025
KESC PowerPoint Presentations
The KESC CJIS and IT presentations have been posted to CJIS Documents app. The CJIS one is in the Criminal Justice/Law Enforcement KESC folder and the IT one is in the Information Technology Branch KESC folder.
We would like to thank everyone that attended and hope to see all of you at KESC 2026!
August 4, 2025
Federal Firearms Licensees Using NICS E-Check for NCIC Gun File Query
Effective immediately, federal firearms licensees (FFLs) will be using NICS E-Check to query guns entered into NCIC. The FFLs will NOT be contacting a LINK Terminal Agency directly for this query. If the FFL receives a positive response, they are directed to contact the ATF and the law enforcement agency with jurisdicational authority where the firearm is located. The ATF and LEAs will make the determination on how to respond to this information.
For more informaiton, see the FFL NCIC Gun Fille Access foler in CJIS Documents, under Criminal Justice and Law Enforcement Agencies.
5/16/25
New CJIS/NCJA Compliance Specialist
MaKayla Henry has joined the Information Technology Branch as a CJIS Compliance Specialist. She will be supporting auditing efforts for criminal justice and noncriminal justice agencies and working with agencies to ensure compliance with CJIS Security Policy. We're excited to have her on board.
May 13, 2025
Purged File Relocated
The NCIC Purged Files were previously located under the CJIS Documents app and have been moved to the CJIS Manuals app. Access to this app requires a login. It is the same username and password as your nexTEST login.
April 22, 2025
Welcoming New CJIS Eastern Regional Auditor
We would like to welcome Krystal Floyd to the CJIS Compliance Staff as our CJIS Eastern Regional Auditor!
Email: krystal.floyd@ky.gov
Cell: (502) 330-8447
April 1, 2025
Photo/Video Policy for CJIS Terminal Area
*This is a reminder* In compliance with LINK policy - 00290 Physical Security, no photo or video shall be taken in a CJIS Terminal/Data Storage area without prior authorization from the ISO.
Agencies and users shall refrain from posting photos or videos on any websites or social media sites without prior approval.
March 24, 2025
IdentoGO Fee Increase
EFFECTIVE APRIL 5, 2025 - The base fee for fingerprint submission will increase from $20 to $22.
December 11, 2024
TRAINREQ CJIS Full Access and Inquiry Only Account Request Update
Effective January 1, 2025, all user CJIS Full Access and
Inquiry Only/MDT account requests must be submitted exclusively through the
OpenFox Terminal using the TRAINREQ - User Account Request Form.
**This does not apply to Security and Privacy Training Account
Requests - see guidance below**
After this date email submissions and requests will not be
processed.
What has changed? The TACs and ATACs are responsible for submitting account requests
for their agency as well as all satellite agencies they have a LINK agreement
with.
TACs shall ensure that all satellite agencies are informed of the
new process and coordinate with individuals responsible for account management
at those agencies to facilitate a smooth transition.
When can you use the form? The new form is available for
immediate use and is strongly encouraged to start using it to ensure an easy
compliance for the January 1 deadline.
How to locate the TRAINREQ form in OpenFox? In
OpenFox navigate to: Forms -Broadcast Message -Local Agencies or KSP (as
applicable)-Training Requests (New User) or type in TRAINREQ in the Quick
Query Field.
Why is this changing? This change eliminates account
requests being submitted via unprotected communication paths, such as email,
where sensitive information could be intercepted and altered. Additionally, it
ensures that all requests originate from an official, secure system, as well as
guaranteeing confidentiality of the information submitted.
Security and Privacy Accounts - The process for
requesting Security and Privacy Training remains unchanged. TACs and ATACs at
each individual agency are encouraged to create the accounts on their own,
including adding the Background Check/Fingerprint Date in for each account, and
deactivating the accounts when no longer needed.
For any questions or assistance, contact your Regional
Auditor.
October 16, 2024
Eastern Regional CJIS Auditor Vacancy
Effective 10/16/2024 Ryan Coleman has transferred to another position within KSP and will no longer be the Eastern Regional CJIS Auditor.
Any agencies in the eastern region needing assistance should contact CJIS Supervisor Joilee Hall (joilee.hall@ky.gov) or email cjistraining@ky.gov until further notice.
We are very happy for Ryan, but will miss him on our staff.
September 9, 2024
New Western Regional CJIS Auditor
David Bullock has been hired as the Western Regional CJIS Auditor. David can be contacted at davidr.bullock@ky.gov
The regional coverage area has remained the same for all CJIS audits. For the current map, go to CJIS Documents - CJIS Auditors Regional Coverage Map
July 16, 2024
New CJIS Compliance Supervisor (IT&NCJA)!
Effective today, Nehemiah J. Wilkinson has been promoted to the position of CJIS Compliance Supervisor for the IT & NCJA Audit Section.
All new account request forms should be sent to nehemiah.wilkinson@ky.gov
May 8, 2024
Changes in License and Token Distribution Process
Agency TAC or LASO,
This is to inform you of an important update regarding the distribution and management of licenses and tokens purchased from CPI (Computer Projects of Illinois).
Effective immediately, all licenses or tokens acquired from CPI will be sent directly to the agency contact, with KSP (Kentucky State Police) copied on the correspondence. Consequently, it will be the agency's responsibility to maintain and manage these items going forward, rather than KSP.
Please note the following changes and procedures:
License Distribution: Licenses or tokens purchased will be delivered to the designated agency contact.Agency Responsibility: The agency will assume responsibility for tracking and managing these items.KSP Involvement: KSP will assist in setting up stations for these licenses as needed and assignment of tokens to users.Pre-Approval Requirement: Agencies purchasing licenses prior to approval will undergo a review process before any installation or assignment of tokens to users.Non-Compliance: If it is determined that an agency is ineligible for certain items, CPI will be informed to remove these items from service. Refunds will be processed accordingly.Should you have any questions or concerns regarding these changes, please do not hesitate to reach out to our team for clarification.
Thank you for your attention to this matter.
April 11. 2024
CJIS Assistance - Contact Information
Persons needing CJIS assistance should use the following means of contact:
For technical support with OpenFox, nexTEST, CJIS Online, or other CJIS-related Applications; including password reset. Contact KSP Help Desk (502) 782-9914 or ksp.helpdesk@ky.gov
LINK User Agreements should still be sent to joilee.hall@ky.gov
November 17, 2023
National Threat Operations Center (NTOC) Sharing Initiative
The National Threat
Operations Center (NTOC) has developed an information sharing initiative to provide state
and local agencies non-emergent, yet pertinent alerts regarding information
they have received on their tip lines. Effective December 1, 2023, notices will be directed to
agencies via Nlets to the applicable ORI and agencies should respond with
action deemed appropriate for the information received.
Additionally, NTOC partnered
with N-DEx to share tip information directly into N-DEx for law enforcement use
only.
For more information, check
the NTOC Sharing Initiative documents located in the CJIS Documents app.
November 1, 2023
Updated FBI CJIS Security Policy
The updated version of the FBI CJIS Security Policy version 5.9.3 has been published. Agencies can access the policy on CJIS Links, FBI CJIS Security Policy. The companion document is also on the site to assist agencies to navigate the specific updates.
July 6, 2023
nexTEST updated
nexTEST training has been updated to include the required security and privacy training module for all users with direct access to NCIC. The update also changed NCIC certification to annually to maintain compliance with the mandatory security and privacy training required by the FBI CJIS Security Policy. This update also allows users to complete the test with an expired account but will not allow you to access NCIC directly until the test is completed.
March 24, 2023
FBI Presentation for NICS Notifications under 21.
The FBI presentation for NICS notifications for individuals under 21 is now available by logging on to CJIS Documents, then select the NICS notification under 21yoa folder. Please share with all appropriate personnel within your agency and or County of jurisdiction.
March 23, 2023
IdentoGO Processing Fee Increase
Effective April 5th 2023, the processing fee for the IdentoGO fingerprint program will increase from $18 to $20.
March 20, 2023
FBI CJIS UPDATE INFORMATIONAL NEWSLETTER
Please read the CJIS IT Newsletter under CJIS Documents, newsletters 2023. This is the first installment of updates coming out to agencies from the FBI CJIS Security Policy recently updated December 2022. Please share the information with all satellite agencies as well.
November 10, 2022
NICS NOTIFICATION UNDER 21YOA
BEGINNING
NOVEMBER 14, 2022, YOUR AGENCY MAY BEGIN RECEIVING REQUESTS FROM THE NATIONAL
INSTANT CRIMINAL BACKGROUND CHECK SYSTEM (NICS). NICS IS THE SYSTEM UTILIZED
BY GUN DEALERS IN YOUR AREA TO CONDUCT CHECKS ON PERSONS ATTEMPTING TO RECEIVE
A FIREARM. THE PASSAGE OF THE BIPARTISAN
SAFER COMMUNITIES ACT
REQUIRES
THE FBI TO CONTACT LOCAL LAW ENFORCEMENT AGENCIES FOR INDIVIDUALS UNDER
THE AGE OF 21 WHO ARE ATTEMPTING TO RECEIVE A FIREARM. THIS CONTACT WILL BE MADE
WITH THE LOCAL LAW ENFORCEMENT AGENCY OF THE JURISDICTION IN WHICH THE PERSON
RESIDES FOR THE PURPOSE OF DETERMINING WHETHER THE PERSON HAS A POSSIBLY DISQUALIFYING
JUVENILE RECORD UNDER TITLE 18, UNITED STATES CODE, SECTION 922(D). PLEASE NOTE, IF YOU DO FIND INFORMATION YOU
DEEM TO BE POSSIBLY PROHIBITING,
YOUR AGENCY SHOULD FORWARD THE INFORMATION TO THE NICS SECTION PER THE
INSTRUCTIONS ON THE MESSAGE. IF YOU HAVE
FURTHER QUESTIONS, PLEASE CONTACT THE NICS
SECTIONS NICS BUSINESS RELATIONS TEAM AT 844-265-6716.
YOU CAN
ALSO CONTACT OUR NICS SECTION WITH THE KENTUCKY STATE POLICE AT KSP.NICS@KY.GOV
INFORMATION IS ALSO ON OUR CJIS LAUNCHPAD UNDER
CJIS DOCUMENTS, NICS NOTIFICATION UNDER 21YOA FOLDER
October 1, 2022
The FBI released updated Criminal Justice Information Services (CJIS)
Security Policy Version 5.91 on October 1, 2022.
https://www.fbi.gov/services/cjis/cjis-security-policy-resource-center
Agencies need to read the policy update for specific changes that will be auditable and sanctionable for October 1, 2023 and current.
This
version is the first step to a fully modernized version of the CJISSECPOL
(formerly known as the CSP) and includes a newly formatted Media Protection
(MP) control family. There are only three new controls within MP and they
are notated with a footnote of when they will become auditable and sanctionable
by the CJIS Audit Unit (October 2023). This version also includes the
CJIS Advisory Policy Board's Interpretive Guidance Task Force recommendations
on cloud service offerings and guidance related to personnel screening of cloud
service personnel. There will be two more updates to the policy soon to work
towards modernizing the Media Protection control family.
September 20, 2022
NICS Denial Transaction Notification
Beginning September 26, 2022, the Attorney
General will be required to report background check denials to state
authorities and will require the FBI Criminal Justice Information Services
(CJIS) Division's NICS Section to notify the appropriate state, local,
or tribal law enforcement of all
FBI NICS denied transactions within 24 hours.
Currently, there are no legislative requirements for any action placed
on the receiving agency, and the FBI NICS Section is not requesting any action
to be taken based on receipt of a denial notification. Each agency is responsible for establishing any necessary policy/procedure related to the denial notifications in accordance with their authorities.
If your agency would like to pursue action
on this NICS denial notification, please review
KRS 527.090 (Fraudulent Firearm Transaction): A person is guilty of a fraudulent firearm
transaction when he/she knowingly persuades or entices a dealer or private seller
to transfer a firearm with the intent to deceive with fraudulent
information. KRS 527.090 is a Class D Felony
However, this NICS denial
notification is for informational purposes
and merely an investigative
lead. This notification will be sent
to several ORI agencies affected by the zip code of the purchaser and
purchasing location. Deconfliction with
other agencies will be very important prior to conducting your investigation. This notification will be received as a
teletype to your terminal or received by your normal method of receiving
teletypes if you are a non-terminal satellite agency.
The FBI CJIS NICS Section would like to have any feedback, both good or bad, your agency
would like to provide regarding this process.
Please got to the CJIS Documents tab to review the NICS denial transaction flyer that will provide more information regarding the FBI NICS denial notification process as well an example
of what the notification contains.
If you have any questions, feel free to contact Ariah Faulkner
with the Kentucky State Police Criminal Identification and Records
Branch at ariah.faulkner@ky.gov.
Sincerely,
Lt. Colonel Larry C.
Newton Jr.
CJIS Systems Officer
Office of Technical Services Executive Director
May 24, 2021
DO NOT EMAIL FINGERPRINT RESULTS FROM KCHIRP
Please do
not email the results when requesting user accounts. Results for fingerprint submissions in KCHIRP
can be reviewed by our Compliance Staff for the entire Commonwealth. Results should only be shared with authorized
personnel and email is not an approved method for sharing fingerprint supported
background checks.
February 1, 2021
CJIS Certification and Recertification Update in NexTEST
Effective Monday February 1, 2021 the online CJIS certification and recertification access will change. All users requiring CJIS (re)certification will now go only to the nexTEST application to log in and complete the training and testing for Full Access or Inquiry Only (includes MDT) certification. Users will still use the same login credentials as before.
When logging into nexTEST, users must complete all modules of the training before they can access the test.
For users requiring the training modules for remedial training needs outside of the (re)certification window, the CJIS Training application will remain accessible. It will also contain information on the basic training requirements and training checklists.
January 28, 2021
Update to Online CJIS Certification and Recertification
On Monday February 1, 2021 the online CJIS certification and recertification access will change. All users will now go only to the nexTEST application to log in and complete the CJIS training and testing. Users will still use the same login credentials as before.
The update will take a couple hours resulting in the nexTEST application being unavailable for that time period.
The CJIS Training application will still contain the basic training requirements and forms as well as the CJIS training modules for any remedial training needs.
December 8, 2020
Electronic Fingerprint Processing Launch - KY UEP
On December 9, the KY UEP Program, supported by IdentoGO, will go live. Any agency that requires a fingerprint supported background check for employment purposes and/or any agency requiring CJIS Access, will now be required to submit fingerprints electronically by utilizing the IdentoGO website and kiosks.The User Account Request and Security Awareness Request forms have been updated on CJIS Documents to reflect this change. Please review them completely for all changes and requirements. A CJA "How To" will be added to CJIS Documents, as well, to briefly cover the process. For additional information go to www.kentuckystatepolice.org - Background Checks
November 2, 2020
NCIC Off-line Search
Due to the increase in questions for NCIC Off-Line Searches, a folder has been added with a brochure and form provided by the FBI. It is located under CJIS Documents, NCIC Off-Line Search. All off-line searches should be emailed directly to the FBI at ioau@leo.gov
September 29, 2020
CJIS Regional Auditor & County Coverage Update
The CJIS Regional Auditors and the county coverage have changed. The updated coverage map and auditor contact information in under CJIS Documents.
August 24, 2020
DO NOT SHARE TELETYPES
THIS IS A REMINDER TO ALL AGENCIES THAT ANY TERMINAL PRODUCED INFORMATION IS NOT TO BE SHARED WITH UNAUTHORIZED USERS. TELETYPES CAN CONTAIN CJIS OR LAW ENFORCEMENT SENSITIVE INFORMATION AND SHOULD NEVER BE SHARED WITH THE PUBLIC ESPECIALLY WITH THE MEDIA AND SOCIAL MEDIA PLATFORMS.
ANY USER OR AGENCY FOUND IN VIOLATION IS SUBJECT TO DISCIPLINARY ACTIONS, SANCTIONS, AND OR LOSS OF NCIC PRIVILEGES. DURING THESE UNCERTAIN TIMES, ANY INFORMATION GIVEN TO THE PUBLIC THAT IS INTENDED FOR OUR LAW ENFORCEMENT OFFICERS ONLY JEOPARDIZES THEIR SAFETY.
AGAIN, PLEASE BE MINDFUL OF TELETYPES AND HOW THEY ARE HANDLED. ENSURE ANY SATELLITE AGENCY AND ALL OFFICERS ARE AWARE OF THE POLICIES FOR UNAUTHORIZED USE OF CJIS INFORMATION. THIS INCLUDES TELETYPES.
May 13, 2020
New Fingerprint Submission Process for Employment
KSP will be launching a new program to electronically submit fingerprints for any employment background checks including background checks on persons requiring CJIS access. The Universal Enrollment Platform (UEP) is expected to go live in October. Notice will be emailed to agencies starting today (05/13/20). Anyone receiving an e-notice should ensure the applicable person, that will be the agency contact for this program, has read and reviewed all attachments.
Over the next few weeks, the vendor, IDEMIA, will be sending out more information and training on how the program will work and should be able to answer any questions you may have.
November 22, 2019
Revised CJIS User Agreements
*Reminder*
To ensure CJIS access, all CJIS User Agreements (Terminal, Satellite,
etc.) must be signed by CSO, Lt. Colonel Larry C. Newton Jr.. Any agreements signed by a previous CSO are considered void and
require the current CSO's approval signature. Agencies should always print the
CJIS User Agreements from the CJIS Launch Pad to ensure they are using the most
current version available.
The agreements should be sent by email
to joilee.hall@ky.gov or mailed to:
Kentucky State Police
CJIS Compliance Supervisor, Joilee Hall
1550 Wolohan Drive, Ste. 2
Ashland, KY 41102
August 8, 2019
Helpdesk
KSP Helpdesk
(800) 858-5465 or 502 782-9914
ksp.helpdesk@ky.gov
Direct any IT Staff or CJIS Staff requests to KSP Helpdesk